Coffee & Contracts

What Documents do I Need to Keep a Record of the Decisions of the Board of Directors?

August 5, 2021
Camille Auberson

All deliberations and resolutions of the board of directors must be recorded in written minutes. Depending on the type of decision, an appropriate document is used.

In the following paragraphs we will go through the most important documents available for recording the decisions of the board of directors. Then, we will compare the usual ways of creating these documents with the smart templates provided by Approovd, the first streaming platform for contracts in Switzerland.

Most Common Documents to Keep a Record of the Resolutions of the Board of Directors

The law provides that the deliberations and decisions of the board of directors must be recorded in written minutes. Since the directors can make decisions in very different situations or areas, there are a variety of documents in this regard, such as:

Minutes of the Meeting and Resolutions of the Board of Directors

This document can be used to keep a record of kind of resolutions.

More information and template

Resolution by Written Consent of the Board of Directors

A circular resolution is used for resolutions passed in writing.

More information and template

Transfer of Registered Shares: Resolution of The Board of Directors

For resolutions concerning the transfer of registered shares with restricted transferability.

More information and template

Resolution of the Board of Directors for Convening the Ordinary Shareholders' Meeting

For resolutions concerning the preparation and convening of the shareholders’ general meeting.

More information and template

Templates to Keep Record of Resolutions of the Board of Directors

There is a total of 4 different documents to keep a record of the resolutions of the board of directors with Approovd. The latter, however, must also observe a certain number of key points if they are to be legally compliant.

For numerous Swiss SMEs, this is a tough nut to crack: on the one hand, to be clear about which document is needed for which resolution, and on the other hand, to record the documents in a legally compliant manner. Thus, companies are faced with a choice: either they search the Internet for suitable templates themselves or they turn to an expert. Neither of these options is satisfactory: the first is time-consuming, the other is often expensive.

In the following overview, you can see what effort you can expect per selected approach and compare it with Approovd’s smart templates:

Approovd’s smart technology is a legally compliant, affordable and high quality alternative for Swiss SME’s who feel good and secure about their legal documents and contracts.

Creating Legal Documents with Approovd is Easy and Fast

Contract creation with Approovd is not only fast (8 minutes per document on average), but also particularly easy. You don’t need any legal knowledge or anything to install.

You answer between 7 and 32 questions

You download your finished legal document

In short, the user creates an account, answers an average of 20 questions online (no legal knowledge required) and creates a contract approved by the best Swiss lawyers in less than ten minutes.

The entire process is done completely online: from creation to changes to signature.

If you are still not sure whether Approovd is the right solution to keep a record of the resolutions of your Board of Directors, you can check it out for free and create a document.

Approovd’s smart technology is a legally secure, affordable and high quality alternative for Swiss SME’s who want to feel good and secure about their legal documents and contracts. Feel good about quality and price. You should not have to choose.

Magda Fessy

Chief Marketing Officer, Approovd AG

Camille Auberson
Chief Legal Officer
Approovd

The legal translation machine: Camille has gained extensive experience as a transaction lawyer at Homburger, one of Switzerland’s leading business law firm. There he specialized in mergers and acquisitions, capital market as well as corporate law. The increasing need and untapped potential for digitization in the market for legal services convinced him to join Approovd as an early founder. He also acts as the chairman of the real estate company Nordmann Fribourg Holding SA.

What Documents do I Need to Keep a Record of the Decisions of the Board of Directors?

Most Common Documents to Keep a Record of the Resolutions of the Board of Directors

Templates to Keep Record of Resolutions of the Board of Directors