Minutes of Ordinary Shareholders' Meeting

Key Points and English Template

Use Minutes of Ordinary Shareholders' Meeting if...

… your company is holding its annual (ordinary) shareholders’ meeting 

… you need help with ensuring full compliance with all statutory formal requirements regarding minutes of shareholders’ meeting 

… you want to keep a written record of all resolutions and votes at an ordinary shareholders’ meeting

Key Points included in Minutes of Ordinary Shareholder's Meeting:

What are Minutes of Ordinary Shareholder's Meeting?

At least once a year, shareholders of Swiss companies need to convene within six months from a business year’s end, most of all to approve the financial statements and results, as well as to appoint the directors and the auditor. 

Shareholders thus assemble annually at a general or ordinary (shareholders’) meeting, which forms the supreme body of the company. The catalogue of resolutions and the majority and form requirements are mostly provided by law, to a lesser extent by the articles of incorporation. The law stipulates that the resolutions, votes and discussions must be recorded in minutes.


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