Minutes of the Universal Ordinary Shareholders' Meeting

Key points and template

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Key Points Included in These Minutes of the Universal Ordinary Shareholders’ Meeting
  • Formal requirements for the holding of a universal meeting
  • Organizational matters: date, time, place, and representation
  • Ordinary agenda items: Approval of the annual financial statements and appropriation of the financial result, distribution of capital reserves if applicable, election and discharge of the members of the board of directors, and election of the auditors
  • Option for further agenda items
Use These Minutes of the Universal Ordinary Shareholders’ Meeting if …

… you are holding the annual (ordinary) shareholders’ meeting of a company

… you need flexibility in the organization of the meeting without having to comply with the strict legal requirements for convening it

… all shareholders attend the meeting or are represented by proxy

What are Minutes of the Universal Ordinary Shareholders’ Meeting?

At least once a year, the shareholders of Swiss companies must meet within six months of the end of a financial year, primarily to approve the annual financial statements and results and to elect the members of the board of directors and the statutory auditors. The shareholders thus gather annually for an (ordinary) shareholders’ meeting. The law stipulates that a record of the resolutions, votes, and discussions must be kept in minutes.

If all shareholders attend or are represented at the shareholders’ meeting, the meeting may also be held without being formally convened. In particular, no deadline for invitations has to be observed. In practice, shareholders often grant a power of attorney to a member of the board of directors or the management, who will then hold the meeting.

All our templates have been checked and validated by renowned Swiss lawyers. They are constantly updated according to legal practice.
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