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Minutes of the Universal Ordinary Quota Holders' Meeting (LLC)

Key points and template

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Key Points Included in These Minutes of the Universal Ordinary Quota Holders’ Meeting

Formal requirements for the holding of a universal meeting
Organizational matters: date, time, place, and representation
Ordinary agenda items: Approval of the annual financial statements and appropriation of the financial result, compensation, election and discharge of the managing directors, and election of the auditors if applicable
Option for further agenda items

Use These Minutes of the Universal Ordinary Quota Holders’ Meeting if …

… you are holding the annual (ordinary) quota holders meeting of a Swiss limited liability company (LLC)

… you need flexibility in the organization of the meeting without having to comply with the strict legal requirements for convening it

… all quota holders attend the meeting or are represented by proxy

What are Minutes of the Universal Ordinary Quota Holders’ Meeting?

At least once a year, the owners (quota holders) of Swiss limited liability companies (LLC) must meet within six months of the end of a financial year, primarily to approve the annual financial statements and results, to elect the managing directors and the statutory auditors as well as to determine the compensation of the management. The quota holders thus gather annually for an (ordinary) quota holders meeting. The law stipulates that a record of the resolutions, votes, and discussions must be kept in minutes.

If all quota holders attend or are represented at the quota holders meeting, the meeting may also be held without being formally convened. In particular, no deadline for invitations has to be observed. In practice, quota holders often grant a power of attorney to a member of the management, who will then hold the meeting.