… your company is organizing and convening its annual (ordinary) shareholders’ meeting
… you want to fully comply with statutory formal requirements
At least once a year, shareholders of Swiss companies need to convene within six months from a business year’s end, most of all to approve the financial statements and results, as well as to appoint the directors and the auditor.
Shareholders thus assemble annually at a general or ordinary (shareholders’) meeting, which forms the supreme body of the company.
The shareholders’ meeting is convened by the board of directors with an invitation setting out the agenda and the items to be put to the vote, as well as the proposals of the board of directors. The shareholders can only vote validly on matters formally set out in the invitation.
Further, the shareholders must receive the invitation and be able to review the financial statements at least 20 days before the actual meeting. It thus makes sense to ensure that the invitation document fully complies with form and timing requirements.
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