Election of New Board Members: Minutes of the Shareholders' Meeting

Key Points and English Template

On this page, we provide you with an overview of the most important aspects of an Election of New Board Members (Minutes of the Shareholders’ Meeting) in Switzerland, including the elements to be taken into account when drawing up the Minutes.

Subsequently, we will provide you with a legally compliant template of an Election of New Board Members (Minutes of the Shareholders’ Meeting) under Swiss law.

Use an Election of New Board Members (Minutes of the Shareholders' Meeting) if...

… your shareholders want to elect one or several new members to the board of directors

… you must ensure that the record of the election is formally correct

Key points included in an Election of New Board Members (Minutes of the Shareholders' Meeting)

What is an Election of New Board Members (Minutes of the Shareholders' Meeting)?

The election of new members to the board of directors requires a formal resolution by the shareholders’ meeting.

Once elected, the new members must be registered with the commercial register of the canton where the company has its registered seat. Registering a new member is an administratively cumbersome and error-prone process.

Not only must the application contain precise personal and professional information on the newly elected members, but it must also be accompanied by the minutes of the resolution of the shareholders’ meeting, an acceptance letter, a legalized signature, and a copy of the passport or identity card.

Legally compliant template of an Election of New Board Members (Minutes of the Shareholders' Meeting)

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